Tags: Workflow Automation, Process Efficiency, Productivity

Why Workflow Automation is Essential to Organizational Success


Do you know that inefficient workflows can cost your company up to 30% of its revenue?

A workflow pertains to the steps that your team carries out to get the work done. Some tasks are unavoidable, but most of the tasks can be automated. If you can map your manual workflows on a flowchart, you can also replicate it in a Workflow Automation tool. Signs of workflow inefficiency can be having repetitive, manual tasks that could be automated, multiple document copies, stacks of paper on your desk, time-consuming and regular manual data entry, documents that are not in a single repository, and many more.


How can workflow automation help?


  • Reduction in Errors

Even after years of advancement in the business industry, companies couldn’t escape human error. A minor mishandling due to repetitive tasks can lead to great trouble, which results in companies having to spend a hefty amount of money and time to fix and eliminate such errors every time.

With a workflow automation tool, eliminating these risks can be possible. It is more accurate, effective, and reliable in completing repetitive tasks. For instance, sending requests to group members requires a human response to make progress in the process. It may include the simplest task of accepting or rejecting with just one click or may include detailed comments. All you must do is give authorization, and the workflow will never get interrupted. Consequently, the workforce will have more time to be productive with strategic tasks rather than being consumed with repetitive tasks that can be done better by automated workflows can do better.

Thus, chances of human error are reduced to a possible minimum limit.


  • Lesser Risks

The risks are reduced when there are fewer errors.

In large organizations, there is so much risk when it comes to human errors.  Finance, Sales & Marketing, and HR are the departments where human errors can cost you a major deal. In such cases, companies want the chances of errors and the most risk alleviation possible. This is where workflow automation can help as it can automate tasks that require little (such as approval) or no human input, analysis, or intervention. So, extensive attention could be given to the improvement of the business and business-critical skills of employees.


  • Cost-Effective (Save time and increase productivity)

Workflow automation eliminates duplicate efforts and wasteful manual administrative processing of routine repetitive tasks.



Automated tasks that a Workflow Automation tool can do:


According to recent research, the following business-related tasks can be automated:

  • processing sales transactions
  • approval and review of paperwork
  • ­routing and reviewing status reports
  • delegation of tasks to staff


A workflow automation tool allows supervisors to monitor the progress of employees through the software rather than micromanaging employees and manually monitoring- whether or not the assigned tasks are completed. The employees, also, would not spend their time constantly responding to status requests and inquiries as the overall workflow process at the micro-level is available to the manager. So, if any assigned task is not done, the supervisor will get a notification and intervene in time rather than notice when the damage is done.


Workflow automation saves time as well as reduces errors, both of which are related directly to company costs, reputation, reliability, and overhead. Along with that, automation empowers employees from different departments to focus and invest resources, expertise, and intelligence on high-value tasks. 

Activity Factory is a workflow automation software designed to help organizations spend less time on tedious manual processes by automating the execution of business processes and eliminating paper forms, manual routing, and approvals.


Automate your workflows and digitally sign documents for as low as 150 Php/employee!