Tracking Progress and Tasks with Activity Factory
This video illustrates how work is distributed and how progress for each workflow is being tracked by Activity Factory.
Productivity and Tracking Features
Automated "To Do" List
Activity Factory creates a "To Do" list for each user. This is a fully automated process that eliminates the need for manual intervention.
When activities within a workflow are being routed to people responsible for a task, Activity Factory adds these to a user's "To Do" list and subsequently remove once the activity is completed.
There are multiple tabs on the "Process Browser" that contain workflows that are in a particular state:
Finding Documents or Records
Each activity within the workflows contains an "Attachments" tab, which stores all the files associated with the workflow.
When tasks are overdue
If a task is overdue, Activity Factory sends meeting invites to the person involved in a task. This eliminates the need for manual follow-ups and helps in the prevention of overdue tasks.
What this brings
A single webpage contains all the relevant information involved in a particular task, which makes it easy for users to keep track of tasks.
This eliminates the need to get task status and other information through back-and-forth communication via email, SMS, or phone call.
Users can even access this tool on any device and be able to get information as needed.
Less work because the workflow system is orchestrating it
With its task management features, making a prioritized to-do list is lifted off employees' burden since it is automatically generated by the system.
Moreover, the tasks are automatically ticked-off by the system upon completion.
Accountabilities and responsibilities are clear
Each workflow allows you to assign specific steps within an entire process to the appropriate employees. This promotes task ownership and accountability among a team.
Be compliant to documentation
Avoid disputes by having complete paperwork at hand. This minimizes the risks associated with incomplete documentation, such as delayed collections due to a lack of paperwork.
Best of all, there's no need for you to email copies or, even worse, having to photocopy the documents that you have to submit because these documents are already attached to the workflow.
The workflow's Checklist System ensures that the documents are complete before passing
Substantial amounts can be saved by having no need for phone calls and SMS. Not to mention photocopying or printing!
But the largest savings come from efficiency in operations and peace of mind!
Workflow Automation with Activity Factory
Manual workflows open up room for human errors in operational processes. These human errors could cost a business time, money, and other resources.
With Activity Factory, businesses will be able to have a standard system for carrying out tasks, monitoring growth, and documentation.
It helps businesses promote productivity, collaboration, and business growth among the organization.
You may replicate your existing workflows, create and customize new workflows, and reap the benefits you can get from automated workflows.
Activity Factory is a workflow automation tool that allows companies to build consistent and auditable compliance and operational workflows, ensuring that the right processes are followed at the right times while staying compliant.