The Impact of Inefficiencies to Small and Medium Businesses
Did you know that hard-to-use business systems and rote tasks complicate processes and hamper operations?
When it comes to efficiency, time is not just measured in minutes and hours, but also in potential output. Imagine if you have 25 staff who can bake a total of 500 donuts per day, that means each person can make 20 donuts in one shift. Efficiency is when each person can bake 25 donuts in one shift at no additional cost.
The following are five common business processes problems that plague most companies today.
1.Errors as a result of outdated processes
What worked before may not work for your business now. Companies must strive to improve and update processes so their staff can do more efficient work.
2. Staff struggling to find information
There is not “one version of the truth” available to all staff. As a result, they are unable to complete certain tasks or simply access product updates and other viable information at the click of a mouse.
3. Inability to comply with regulations
An organization's inability to cascade the right information and demonstrate the existing rules and regulations of the company to its staff will struggle once internal and external audits are carried out.
4. Complicated business processes
Difficult business processes are time-consuming and difficult to understand and follow. A staff might look for ways to simplify the procedure resulting in errors later on.
5. Redundant tasks
Process duplication or repeating the steps will weaken a business process. Like a complicated task, redundancy is a result of the lack of collaboration between departments.
Business processes, just like people and equipment often come at a premium. A 10% loss in profit due to inefficient processes could have been used for training and development or even customer acquisition.
Substandard business processes that aren't caught in time too will result in defective goods potentially reaching customers. This could result in irate clients and even frustrated staff.
Thanks to digital technology and the advent of software applications allowing companies to streamline, optimize, and automate their business - achieving efficiency in an organization is no longer a pipe dream.
Activity Factory for SMBs
A huge challenge for SMBs is the time spent doing repetitive tasks - making sure records are complete, bills are paid, customers are being attended to, invoices are issued then collected, and many more.
Activity Factory automates these workflows that enable business owners to have critical time off to analyze the business. It provides the ability to access work items remotely which enables business owners to go on business trips and build new relationships while having the peace of mind that business operations are running smoothly and consistently.
Activity Factory is a workflow automation tool that allows companies to build consistent and auditable compliance and operational workflows, ensuring that the right processes are followed at the right times while staying compliant.