Optimize HR Costs with Workflow Automation
HR or Human Resource is considered as a very important department in an organization. People under this department are responsible for managing resources that are related to the employees. Human resource was first used in the 1960s, the decade when the value of labor began to attract attention. It was also the decade where selection assessment was first put into shape.
The HR department is traditionally regarded as a cost center simply because it doesn't generate direct revenue. However, as organizations realize that manpower could be their most valuable asset, the HR function has been slowly evolving into a value-adding center that leverages human capital. With this change came the shift to cost optimization strategies with the use of different technological tools to help HR departments play a strategic role, with a significantly lesser focus on administrative tasks.
CIO White Review defines HR automation as the process to improve the efficiency of human resources departments through automating the manual human resource processes and eliminating information-centered risks.
The HR department relies heavily on paper and manual processes, which can consume a significant amount of time that could have been spent in planning and strategizing for the organization's growth and improvement. Moreover, the paper waste that an HR department can be enormous. Just imagine the number of applicants that are being processed, requests, and approvals that need to be routed across departments upon an employee onboarding, and the forms that employees have to file on a regular or need basis.
HR processes to automate
Request for Leave
When an employee requests for vacation leave, sick leave, or any type of leave, it will definitely take time if done manually. Aside from that, errors may happen during the filing which may eventually affect the whole process. But when this process is automated, it automatically shows the employee the number of days available which the employee can use in different circumstances.
Information System Updates of Employees
Employee information is very important and updating it is also needed. However, updating employee information manually is quite tedious and would take up a lot of time. When updating employee information is automated, it can have employees fill out an automated digital form that can pre-populate their existing data.
This is one of the most used automated HR processes. This gives new employees a great experience. The advantage of having this process automated can make the organization’s approach to onboarding more personal.
The time where the HR needs to be sure it has done everything the exact way is during offboarding. Each time an employee resigns or is relieved of their position, the HR is obligated to gather their access cards, IT assets, remove them from subscribed accounts, and organize the final salary. Now, doing these steps require a lot of time and effort, which is why having this process automated makes the steps more efficient and faster.
New Employee Hiring Request
The HR department is where newly hired employees go for concerns. However, it is a big let down if HR thought they have found the perfect candidate only to get rejected by the manager due to information that could have been shared ahead of time. With an automated employee hiring request, the requestor can fill out a digital form and will be able to proceed to the next step once the digital form is completed. Additional documents can be attached along with the digital form.
Among the HR processes, this is the most insipid one if done manually. It takes up many hours each month. But if it is turned into an automated human resource process, the whole system or process can be smooth and much faster for everyone’s convenience.
Automate your HR processes now
When an organization relies on the HR Workflow Automation tool, the system completes the job in a more efficient and faster way. A good HR Workflow Automation software is customizable to suit the organization's needs.
- Reduce costs
- Fewer administrative errors
- Greater productivity
- Less paper-dependence
- Bridge process gaps
- Enhanced internal communication
- More time for strategic tasks, less administrative work
- Effectively manage tasks
Activity Factory is a workflow automation tool that allows companies to build consistent and auditable compliance and operational workflows, ensuring that the right processes are followed at the right times while staying compliant.