ISO Automation: Workflows to Improve Internal Control Systems
In the current day business environment, organizations cannot afford to slack due to major business pressures relating to market, technology, and society. In such an environment filled with intense regulation, an organization must automate its review, check and signoff process, which enhances cost minimization while prompting maximum support and compliance for higher organizational efficiency. Improving ISO automation runs from such areas as operations, product development, safety, and training.
Enabling internal controls through workflow automation
Organizations will be prompted to introduce workflow automation to act as a framework for all the processes needing internal controls. Your organization can be guaranteed of consistency in structures, approvals, checkpoints and control procedures which will enable the compliance of processes and process users to the set rules. When a process user is working through the process, the information given to him or her shall be governed by the internal controls. It gives the criteria for which to check the completion of a process and when to check whether a process requires a review or not.
Workflows to improve internal control systems
1. Safety enhancement
Employers always have to sift through massive governmental regulations and ISO certifications when finding the best way to train their employees. Introducing automation in training will be useful in consolidating the plan to be used in training, tracking the requirements and makes the training process independent of a key system or person.
The automation of employee training will lead to more consistency in training and that all employees have gotten access to the requisite information which will be used in carrying out their work. Such information includes training in meeting the quality standards and carrying out their roles much better. Such automation can also be used as a reporting tool for reports of employee training.
2. Regulatory Submission
One of the key challenges to streamlining any process management is having to deal with legislation and regulatory oversight. The creation of more regulation presents a huge dilemma to the decision-makers regarding product transportation, labeling, and packing. For example, regulation in the pharmaceutical industry runs from the point of approval to a distribution center.
Dealing with such regulations will require workflow automation, which will enable the organization to manage information in a much reliable and quicker way. This ensures compliance with any regulation at a much lower cost and with a lower effort. This automation records all decisions taken regarding any process and can produce an audit trail when needed.
3. Policies and Procedures Authoring
In many enterprises, procedures are impeded by lack of proper policy authoring and chaotic documentation.
Automating policies and procedures authoring workflow enables a company to facilitate this process dynamically, along with the authoring and approving chain, from Human Resources, Legal, Compliance, Operations, and other departments.
Certain industries require Corrective and Preventive Action (CAPA) Process as part of the Quality Management System. One good example of which is the Medical and Pharmaceutical industries. Failure to practice CAPA can result in a medical device or medicine to be labeled as substandard or adulterated.
CAPA is used to improve an organization's processes and eliminate causes of non-conformities and other undesirable situations. Automating the corrective and preventive action workflow ensures appropriate action is taken within a reasonable timeframe and the resulting changes work.
Improving internal control systems involves numerous critical tasks such as Regulatory Submissions for Tax and Remittances, Critical Deadlines, Periodic Renewals for Insurance, Licenses, and Vehicle Registration, and Audit Preparations.
With an automated Critical Task Tracking workflow, an employee's to-do list is automatically generated and ticked off by the system once it's complete. Team members can view the progress of the task, determine the people involved in the workflow, and the team member the task is currently routed to.
ISO Workflow Automation with Activity Factory
Due to the intricacies of regulations and requirements, many companies still struggle to secure compliance. One of the critical steps to ensuring compliance is the streamlining of workflows, which not only simplifies tasks but also provides a safety net for the organization. The purpose of a workflow is to divide processes into smaller steps which are passed to different people with the company.
ISO workflow automation gives companies the ability to orchestrate tasks automatically and audit multiple tasks on a single web page.
Activity Factory is a workflow automation software designed to help organizations spend less time on tedious manual process by automating the execution of business processes and eliminating paper forms, manual routing and approvals.